Here’s a general list of documents commonly required for ROC compliance:
- Director’s Identification Number (DIN) and PAN Details:
- DIN and PAN details of all directors.
- Shareholder Details:
- List of shareholders along with their PAN and address details.
- Registered Office Address Proof:
- Documents proving the registered office address of the company (e.g., utility bills, rent agreement).
- Audited Financial Statements:
- Balance sheet, profit and loss account, auditor’s report, and director’s report.
- Minutes of Board Meetings and AGM:
- Minutes of board meetings approving financial statements, auditor’s appointment, and other relevant matters.
- Minutes of the Annual General Meeting (AGM).
- Annual Return (Form MGT-7):
- Details about the company’s registered office, shares, shareholders, directors, etc.
- Financial Statements (Form AOC-4):
- Submission of financial statements as per the format prescribed by the Companies Act.
- Resolution for Auditor Appointment and Remuneration:
- Resolution passed by the board or shareholders for the appointment of auditors and approval of their remuneration.
- Compliance Certificates:
- Annual compliance certificates as required by the Companies Act.
- Statutory Registers:
- Maintenance and review of statutory registers, including registers of members, directors, and charges.
- ROC Forms for Additional Filings (if required):
- Any additional forms required for specific changes, such as changes in directors, capital, etc.
- Resolution Drafts and Filings:
- Drafts and filings of resolutions related to various corporate matters.
- Payment of ROC Fees:
- Payment of prescribed filing fees for different submissions.
- Any Changes in Company Structure:
- Documents related to any changes in the company structure, such as the addition or removal of directors, changes in share capital, etc.
- Advisory Documents:
- Documentation related to advisory services, if engaged, for compliance changes and legal updates.
